IMPRINT & PRIVACY

Privacy Policy

1. Contact information

The data controller for all personal data collected from you are:

Dr. Secklehner Rechtsanwalts KG

FN 525009y

and Mag. Matthias Zezula

Pyhrnstraße 1

8940 Liezen

(hereinafter referred to as "we")

For your questions and to withdraw your consent, we can be reached at the following email address: office@advoc.at.

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2. Personal Data and Processing Purposes

We process your personal data solely with your consent, when it is necessary to fulfill legal or contractual obligations, or to safeguard the legitimate interests of our law firm, and in compliance with all applicable national and European regulations.

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If we have not received your personal data directly from you, we have obtained it from our clients, partners, service providers, or public sources such as company websites or business directories, always in accordance with all applicable national and European legal provisions.

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In particular, we process your personal data for the following purposes:

• Contractual Relationship: Based on your mandate or for its preparation, including statutory and contractual services.

• Legal Requirements: Compliance with national and EU laws, e.g., data storage according to statutory retention obligations. For mandates, we also process data to prevent money laundering and terrorist financing, with identification documents stored for at least five years.

• Business Operations and Internal Administration: For efficient operation and administration, e.g., accounting.

• Communication.

• IT Security and Operation.

• Use of Service Providers, e.g., external IT service providers.

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Additionally, we process your personal data if there is another legal basis in accordance with the GDPR; this is done in compliance with data protection, civil law, and all other applicable provisions.

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We only collect necessary data for our services or those you provide. Failure to provide your personal data, which is required for the execution and handling of our services, may result in the rejection of the mandate.

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The personal data we collect can include information such as name, address, email, phone number, date of birth, gender, social security number, recordings, and biometric data, and may also include special categories of data such as health information.

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When processing data based on our legitimate interests, we conduct a balancing of interests. We do not make automated decisions that legally or similarly affect you.

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3. Mandate Relationship

As a law firm, we represent your rights with care and are legally obliged to collect all personal data necessary for representation. Data processing is based on the mandate agreement, your consent, our legal/contractual obligations, and data protection regulations.

4. Website

Using our website is possible without providing personal data. We only store contact information if you contact us. The processing serves to fulfill our obligations or is in our legitimate interest to optimize contact management. In the event of your objection, we will review the data processing and either cease it or demonstrate compelling reasons for its continuation.

5. Contact Management

We retain your contact information if you have contacted us.

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Processing your contact information serves to fulfill our contractual and legal obligations or is in our legitimate interest to optimize our contact management, with the option to object to further processing at any time with immediate effect. In the case of a justified objection, we will review the situation and either cease or adjust data processing or provide compelling legitimate reasons for its continuation.

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6. Data Security

We protect your data through organizational and technical measures. Despite high standards, we cannot guarantee that data transmitted over the internet will not be viewed by third parties. Please note that we accept no liability for the disclosure of information due to errors in data transmission not caused by us and/or unauthorized access by third parties (e.g., hacking of email accounts or telephone interception, interception of faxes).

7. Use of Data

In a mandate or contractual relationship, we use your personal data and business secrets only to the extent necessary for contract execution. We process data only for purposes provided by the contract, your consent, or GDPR-compliant purposes, except for statistical purposes with anonymized data.

8. Data Transmission to Third Parties

We only transmit data on a valid legal basis and without violating our duty of confidentiality, as far as necessary for the respective purpose. To fulfill your order, it may be necessary to transmit your personal data to the opposing party, substitutes, insurers, service providers we use and provide data to, etc., as well as to courts or authorities.

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Therefore, your data may be transmitted, in particular, to the following recipients:

• Independent lawyers collaborating with us;

• Courts and authorities;

• Opponents and their legal representatives;

• Relevant bar associations;

• Tax advisors and auditors;

• Banks and insurance companies.

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Your personal data is generally not transmitted to countries outside the EU/EEA.

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We also want to inform you that in the course of our legal activities and advice, we regularly obtain case-specific and relevant information about you from external sources, such as search engines, social networks, or your company website. Occasionally, it may be necessary to provide your personal data upon request from authorities or courts. In all these situations, we ensure compliance with legal requirements and the protection of your data.

9. Notification of Data Breaches

We strive to detect data breaches early and report them to the data protection authority and, if necessary, to you.

10. Data Retention

We only retain data as long as necessary to fulfill our contractual and legal obligations. Data that is no longer needed is deleted or anonymized.

Depending on the respective processing purpose, different retention periods are required for different data categories. We are happy to provide specific information about the storage of your transmitted data upon request.

11. Processing Duration

Your personal data is processed as long as necessary for the respective purpose and in compliance with all applicable national and European regulations.

12. Cookies

Our website uses cookies to improve user-friendliness. You can adjust your cookie settings in your browser. The processing is based on your consent, which you can withdraw at any time with immediate effect.

13. Your Rights Regarding Your Personal Data

As a client or generally as a data subject under the GDPR, you have the right to access information about your personal data stored with us, its origin, recipients, retention period, and processing purpose, subject to our attorney-client confidentiality.

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If your data is incorrect or incomplete, you have the right to request correction or completion.

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You can also request the deletion of unlawfully processed data, provided this applies only to inaccurate, incomplete, or unlawfully processed data or under certain legal conditions.

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If there is uncertainty about whether your data is incorrect or unlawfully processed, or whether the conditions for deletion are met, you can request a temporary restriction of data processing until these questions are clarified. This also applies if the data is no longer needed for the original processing purposes but is still required to assert, exercise, or defend legal claims, or if you have objected to the processing and no decision has been made regarding the continuation of processing.

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Please note that your rights complement each other, so you can either request correction or deletion of your data. Each request should explain why the data should be corrected, deleted, or restricted to ensure compliance with legal requirements. Correction requests should specify how the data should be corrected.

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If the data processing is based on your consent, you can withdraw it at any time. The withdrawal does not affect the lawfulness of processing based on consent before its withdrawal.

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You have the right to object to the processing of your data if it is based on our legitimate interest. In the event of an objection, please explain your reasons.

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In certain cases, you also have the right to receive the data processed by us in a structured, machine-readable format or to request the transfer to a third party of your choice, provided this does not involve disproportionate effort or legal obligations (right to data portability).

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If you have questions about the processing of your personal data, please contact us at the specified email address. Please provide proof of identity, such as an electronic copy of your ID. Our contact details can be found in section 1 of this privacy policy.

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Please inform us of any changes to your personal data.

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Although we strive to protect your data to the best of our ability, disagreements about its use cannot be completely ruled out. If you believe that we are using your data unlawfully, you have the right to file a complaint with the Austrian Data Protection Authority. However, we hope you will contact us first to resolve any concerns.

14. Miscellaneous

We reserve the right to update this privacy policy. We will attempt to inform you of any changes. The date of the last update to this privacy policy is noted in the header of each page.